Does anyone know an alternate way to apply for a Certificate of Incumbency without giving too much information?

Helsenburg1222

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Hey guys! I have a question: my company is applying for a certificate of incumbency. They are asking for too much information. As you all know, giving too much information can be dangerous for my safety. So, is there any way to provide proof of officer identity without revealing too much information.
 
Hey guys! I have a question: my company is applying for a certificate of incumbency. They are asking for too much information. As you all know, giving too much information can be dangerous for my safety. So, is there any way to provide proof of officer identity without revealing too much information.
A Certificate of Incumbency (COI) is an internal document issued by the company itself, so there’s no central authority requiring personal details beyond what you choose to disclose. However, if you need it for banking or legal purposes, they might expect additional info like:
✔️ Full names of officers
✔️ Titles and roles
✔️ Signatures
✔️ Corporate seal (if applicable)


Ways to Minimize Disclosure:


1️⃣ Limit the information to what’s required. If a bank asks for a COI, you don’t need to list every officer—just those relevant to the transaction.
2️⃣ Use a nominee officer/director. Some companies appoint a third party to sign official documents to protect privacy.
3️⃣ Pair it with a Secretary’s Certificate. Some institutions accept this instead, and it often contains less personal data.
4️⃣ Check local laws. Some jurisdictions (like Delaware) don’t even require COIs, so you might be able to provide alternative documentation.


If you’re concerned about why you’re being asked for it, ask the requesting entity for specific requirements before you submit anything.

- Launder Expert Moderator
 
Hey guys! I have a question: my company is applying for a certificate of incumbency. They are asking for too much information. As you all know, giving too much information can be dangerous for my safety. So, is there any way to provide proof of officer identity without revealing too much information.
If this is for offshore banking, expect zero privacy these days. Post-Panama Papers, most banks will ask for passport copies, proof of address, and ownership details anyway. A COI alone won’t cut it.
 
A Certificate of Incumbency (COI) is an internal document issued by the company itself, so there’s no central authority requiring personal details beyond what you choose to disclose. However, if you need it for banking or legal purposes, they might expect additional info like:
✔️ Full names of officers
✔️ Titles and roles
✔️ Signatures
✔️ Corporate seal (if applicable)


Ways to Minimize Disclosure:


1️⃣ Limit the information to what’s required. If a bank asks for a COI, you don’t need to list every officer—just those relevant to the transaction.
2️⃣ Use a nominee officer/director. Some companies appoint a third party to sign official documents to protect privacy.
3️⃣ Pair it with a Secretary’s Certificate. Some institutions accept this instead, and it often contains less personal data.
4️⃣ Check local laws. Some jurisdictions (like Delaware) don’t even require COIs, so you might be able to provide alternative documentation.


If you’re concerned about why you’re being asked for it, ask the requesting entity for specific requirements before you submit anything.

- Launder Expert Moderator
Thanks Launder Expert
 
If this is for offshore banking, expect zero privacy these days. Post-Panama Papers, most banks will ask for passport copies, proof of address, and ownership details anyway. A COI alone won’t cut it.
yeah man i know but i just want to give the bare minimum so that even if my company gets busted (for money laundering) the feds won't have much s*it to go off of tbh
 
Hey guys! I have a question: my company is applying for a certificate of incumbency. They are asking for too much information. As you all know, giving too much information can be dangerous for my safety. So, is there any way to provide proof of officer identity without revealing too much information.
If this is about not disclosing shareholders or beneficial owners, the COI won’t help you. That’s what nominee directors/shareholders are for.

You can kind of cloak your ownership by masking as if you are someone completely else in the company and FATCA is completely mitigated whenever the american is lowest share holder.
 
If this is about not disclosing shareholders or beneficial owners, the COI won’t help you. That’s what nominee directors/shareholders are for.

You can kind of cloak your ownership by masking as if you are someone completely else in the company and FATCA is completely mitigated whenever the american is lowest share holder.
Yeah, but nominee directors come with risks. If they have actual signing authority, you better trust them. Some shady ones have stolen company assets before.
 
Some banks will accept a Board Resolution instead of a COI, depending on the situation. It’s usually a bit less detailed and doesn’t require listing all officers.
 

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