A
Certificate of Incumbency (COI) is an internal document issued by the company itself, so there’s no central authority requiring
personal details beyond what you choose to disclose. However, if you need it for
banking or legal purposes, they might expect additional info like:

Full names of officers

Titles and roles

Signatures

Corporate seal (if applicable)
Ways to Minimize Disclosure:
Limit the information to what’s required. If a bank asks for a COI, you don’t need to list
every officer—just those relevant to the transaction.
Use a nominee officer/director. Some companies appoint a third party to sign official documents to protect privacy.
Pair it with a Secretary’s Certificate. Some institutions accept this instead, and it often contains less personal data.
Check local laws. Some jurisdictions (like Delaware) don’t even require COIs, so you might be able to provide alternative documentation.
If you’re concerned about
why you’re being asked for it, ask the requesting entity for
specific requirements before you submit anything.
- Launder Expert Moderator